Privacy notice for applicants
This is the privacy notice of DeepMap GmbH, Stockholmer Platz 1, 70173 Stuttgart, firstname.lastname@example.org (“DeepMap”).
With the help of this privacy notice (“notice”) DeepMap (we, us and our) wants to inform you about our processing activities that concern your personal data. We will only collect, process and use your personal data in compliance with applicable data protection law and as set out in this notice. Below you will find information on how we use your personal data, for which purposes your personal data is used, with whom it is shared and what control and information rights you may have.
Personal data: means any information relating to a living person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, or an online identifier.
Processing: means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or any kind of disclosure or other use.
II. Scope of processing
1. Personal data we process
We will process the following personal data:
Data on previous employments
Any other data you provide us within your application
2. Purpose of processing
2.1 We will process the personal data obtained from you to assess whether you are a suitable candidate for one of our open positions. The provision of the aforementioned personal data is necessary to assess whether we enter into a contract with you; without such information the conclusion of an employment contract is not possible.
2.2 For this processing, the legal basis is § 26 para. 1 of the German Data Protection Act (BDSG).
2.3 The personal data will be retained for six months after the decision on whether you will receive an offer from our side, and deleted afterwards.
3. Automated decision making
We do not use your personal data for automated decision making which produces legal effects concerning you or similarly significantly affects you.
4. Information sharing
Your personal data will be disclosed to the following third parties: DeepMap, Inc., in the United States of America for the purposes mentioned above (see II.2). Legal basis for the transfer of your personal data is the legitimate interest of DeepMap, Inc. to be able to assess your candidacy for the open position.
We will also use contractors who assist us in the application process and may have access to your data in that regard. Such a transfer will be based on data processing agreements. Therefore, our contractors will only use your personal data to the extent necessary to perform their functions and will be contractually bound to process your personal data only on our behalf and in compliance with our requests.
We may disclose your personal data if legally entitled or required to do so (for example if required by law or by a court order).
5. Cross-border data transfers
Within the scope of our information sharing activities set out above (see 4), your personal data may be transferred to other countries (including countries outside the European Economic Area (EEA)) which may have different data protection standards than your country of residence. Please note that data processed in a foreign country may be subject to foreign laws and accessible to foreign governments, courts, law enforcement, and regulatory agencies. However, we will endeavor to take reasonable measures to keep up an adequate level of data protection when sharing your personal data with such countries.
In the case of a transfer to a country outside of the EEA, this transfer is safeguarded by EU Standard Contractual Clauses. You can find further information about the aforementioned safeguards and receive a copy of it by contacting us via email@example.com.
III. Your rights
Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:
require (i) access to and/or duplicates of your personal data retained, (ii) receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and (iii) to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller;
request proper rectification, erasure or restriction of your personal data, e.g. because (i) it is incomplete or inaccurate, (ii) it is no longer needed for the purposes for which it was collected, or (iii) the consent on which the processing was based has been withdrawn, or (iv) you have taken advantage of an existing right to object to the data processing; in case the personal data is processed by third parties, your request for rectification, erasure or restriction will be forwarded also to such third parties unless this proves impossible or involves disproportionate effort;
refuse to provide and – without impact to data processing activities that have taken place before such withdrawal or to any other existing legal justification of the processing activity in question – withdraw your consent to processing of your personal data at any time;
object at any time that your personal data will be used for direct marketing purposes, or - based on grounds relating to your particular situation - that your personal data shall be subject to data processing for other purposes;
take legal actions in relation to any potential breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators; and/or
not to be subject to any automated decision making, including profiling (automatic decisions based on data processing by automatic means, for the purpose of assessing several personal aspects) which produce legal effects on you or affects you with similar significance.
You may (i) exercise the rights referred to above or (ii) pose any questions or (iii) make any complaints regarding our data processing by contacting us under the contact details set out below.
IV. Contacting us
Please submit any questions, concerns or comments you have about this privacy notice or any requests concerning your personal data by email via firstname.lastname@example.org.
The information you provide when contacting us will be processed to handle your request and will be erased when your request is completed. Alternatively, we will restrict the processing of the respective information in accordance with statutory retention requirements.
14 May 2019